Invoice Generator with Templates — 4 Designs Free Online

Why Template Choice Matters

An invoice that matches your brand communicates professionalism before the client even reads the line items. A designer sending a cluttered or generic-looking invoice undercuts the impression their work creates. Conversely, a freelance developer who sends a clean, modern invoice reinforces that they are detail-oriented and organized — exactly the qualities a client wants in someone they hire to build their software.

Template choice is not just aesthetic. The layout affects how quickly a client finds the total amount due, where they look for payment instructions, and whether the invoice looks like it came from a real business or a personal side project. The right template for your industry takes about five seconds to pick — the four options below cover the full range.

The Four Templates

How to Create an Invoice in 4 Steps

1. Pick a template and color. Open the Invoice Generator with Templates. Click a template tab (Classic, Modern, Minimal, or Bold) and select one of six accent colors in the toolbar. The live preview on the right updates instantly.
2. Fill in your details. Enter your business name, email, address, and phone number under "From". Optionally paste a publicly accessible logo image URL — it will appear in the header of Classic and Minimal templates, or in the colored band for Modern and Bold.
3. Add line items and totals. Click "Add Line Item" for each service or product. Set a tax rate (as a percentage) and an optional discount. All totals update in real time. Enter payment terms, invoice number, and due date.
4. Print or save as PDF. Click "Print / Save as PDF". In the print dialog, select "Save as PDF" as the destination. Set margins to Minimum or None and uncheck browser headers/footers for a clean result.

Template Recommendations by Role

Advanced Workflows

Adding a Company Logo

Paste the URL of your logo image into the "Logo URL" field. The image must be publicly accessible — if your logo is stored locally, upload it to a free image host such as Cloudinary, ImgBB, or Cloudflare Images and paste the resulting URL. The logo renders at up to 140×44 pixels (Classic and Minimal) or 120×40 pixels (Modern and Bold band). Use a transparent PNG for the best result, especially on colored backgrounds.

Using the Discount Field

The discount percentage is applied to the subtotal before tax, which is the standard approach for most business invoices. For example, a 10% discount on a $1,000 subtotal removes $100, leaving a $900 base before any applicable tax. If you want to apply a fixed-amount discount, calculate the equivalent percentage and enter it.

Combining with Other Business Tools

For a complete client-facing document set, pair invoices with our email signature generator to create a consistent brand identity, and use the resume builder for proposals or capability statements. If you need to calculate tax amounts before invoicing, the GST / VAT calculator can help you verify the correct rate for your region.

Saving a Template for Recurring Work

The tool does not save data between sessions, but you can preserve a partially completed invoice by printing to PDF with the fields filled in, keeping it as a reference template, and re-entering the data each month. For clients with recurring line items, note your standard services in a text file and copy-paste them when needed.

Common Questions

Is my invoice data stored or shared?

No. All data is processed entirely in your browser. Nothing is sent to a server, stored in a database, or shared with third parties. Closing the browser tab clears everything — save your invoice as a PDF before you close it.

Can I add more than one currency?

The tool supports a single currency per invoice, which is standard practice. If you work internationally and need multi-currency invoices, create separate invoices for each currency and note the exchange rate in the Notes field.

Why does my logo not appear in the preview?

The most common cause is that the image URL requires authentication or is not publicly accessible. Try opening the URL in a private/incognito browser tab — if it asks for a login, the image cannot be loaded. Hosting the image on a public CDN or image host resolves this.

What does "Due on Receipt" mean?

"Due on Receipt" means payment is expected immediately upon the client receiving the invoice — there is no grace period. It is appropriate for new clients, one-off projects, or any situation where you want immediate payment. Net 30 gives the client 30 calendar days from the invoice date to pay, which is the most common B2B standard.